Microsoft Word 2016 – Typing, Editing, and Formatting Text

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Typing, Backspace, and Delete

In Microsoft Word, you create documents by typing.

• Text automatically moves to a new line when it reaches the end.
• Press Enter to start a new paragraph. Word inserts a blank line to indicate the start of a paragraph.
• To capitalize letters, hold Shift while typing.

If you make a mistake, you can delete text and type the correction.

• Backspace key: Deletes the character before the cursor
• Delete key: Deletes the selected text

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EXERCISE 1: Type and Backspace

1. Type the sentence:

   Joe has a very large house.
   

2. Delete the word "house" using Backspace:

   • Place the cursor between the period and the "e" in "house"
   • Press Backspace until "house" is deleted

3. Type boat. Your sentence should read:

   Joe has a very large boat.
   

Delete a Word

1. Delete the word "very" from the sentence:

   • Select "very" (Shift + Arrow keys or mouse drag)
   • Press Delete

Your sentence should now read:

Joe has a large boat.

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Insert and Overtype Text

Insert Mode

• Used to add text between existing text
• Example: Change

Joe has a large boat.

to

Joe has a large blue boat.

Overtype Mode

• Used to replace existing text
• Example: Change

Joe has a large blue boat.

to

Joe has a large gray boat.

Check or Add Insert/Overtype Button

1. Right-click the Status Bar

2. Select Overtype from the Customize Status Bar menu

3. Click the button to switch modes:

   • Insert → Insert mode
   • Overtype → Overtype mode

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EXERCISE 2: Insert and Overtype

Insert Text

1. Make sure you are in Insert mode
2. Place the cursor between "large" and "boat"
3. Type blue and press Space
4. Your sentence should read:

Joe has a large blue boat.

Overtype Text

1. Switch to Overtype mode (click "Insert" on Status Bar)
2. Place the cursor before "blue"
3. Type gray
4. Your sentence should read:

Joe has a large gray boat.

Note: You can overtype without changing mode by selecting the text you want to replace and typing.

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Bold, Italicize, and Underline

Word allows you to emphasize text using:

• Bold
• Italic
• Underline

You can also combine all three.

There are multiple ways to format text:

1. Dialog Box Launcher
2. Ribbon buttons
3. Mini Toolbar / Context Menu
4. Keyboard shortcuts

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EXERCISE 3: Formatting Text

Type the following, pressing Enter at the end of each line:

Launcher: Bold Italicize Underline these words. All three Regular
Ribbon: Bold Italicize Underline these words. All three Regular
Mini Toolbar: Bold Italicize Regular
Keys: Bold Italicize Underline these words. All three Regular

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Bold Text

Using Dialog Box Launcher

1. Select the word "Bold"
2. Click Home → Font Dialog Box Launcher
3. Click Bold in Font Style
4. Click OK

Using Ribbon

1. Select "Bold"
2. Click the Bold button on Ribbon

Using Mini Toolbar

1. Select "Bold"
2. Right-click to show Mini Toolbar
3. Click Bold

Using Keyboard Shortcut

• Select "Bold"
• Press Ctrl + B

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Italicize Text

Using Dialog Box Launcher

1. Select the word "Italicize"
2. Click Home → Font Dialog Box Launcher
3. Click Italic in Font Style
4. Click OK

Using Ribbon / Mini Toolbar / Keyboard

• Ribbon: Click Italic
• Mini Toolbar: Right-click → Italic
• Shortcut: Ctrl + I

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Underline Text

Using Dialog Box Launcher

1. Select the text to underline
2. Click Home → Font Dialog Box Launcher
3. Choose an underline style in the pull-down
4. Click OK

Using Ribbon

• Select text → Click Underline button
• Optionally choose underline style using the dropdown

Using Keyboard Shortcut

• Ctrl + U

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Combine All Three

1. Select text

2. Apply Bold, Italic, Underline using:

   • Dialog Box Launcher
   • Ribbon buttons
   • Keyboard: Ctrl + B, Ctrl + I, Ctrl + U

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Save a File and Close Word

• Use Save in Microsoft Office menu or Ctrl + S
• First-time saving opens Save As dialog
• Specify folder and file name (e.g., Lesson Two.docx)
• After first save, clicking Save updates the file

EXERCISE 4: Save and Close

Windows 11

1. Click Microsoft Office Button → Save
2. Choose folder → Type Lesson Two.docx → Click Save or Click CTRL + S on your keyboard
3. Click Microsoft Office Button → Exit Word

Each save overwrites the previous version. To keep multiple versions, use Save As with a new file name.

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