Microsoft Word 2007 – Opening, Moving, Copying, and Formatting Text

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Open a File

After saving a file, you can open it later to revise or finish your work.

EXERCISE 1: Open a File

Windows Vista

1. Open Word 2007
2. Click the Microsoft Office Button → Open
3. Locate the folder where you saved the file (Lesson Two.docx)
4. Select Lesson Two.docx and click Open

Windows XP

1. Open Word 2007
2. Click the Microsoft Office Button → Open
3. Use Look In to navigate to the folder where Lesson Two.docx is saved
4. Select Lesson Two.docx and click Open

Using Keyboard Shortcut

• Press Ctrl + O
• Locate and select Lesson Two.docx
• Click Open

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Cut and Paste

• Cut removes selected text from a document and stores it in the Clipboard
• Paste inserts the text from the Clipboard to another location

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EXERCISE 2: Cut and Paste

Cut with Ribbon

1. Type:

I want to move. I am content where I am.

2. Select "I want to move."
3. Click Home → Cut
4. Your text should read:

I am content where I am.

Paste with Ribbon

1. Place the cursor after the period
2. Press Space
3. Click Home → Paste
4. Text now reads:

I am content where I am. I want to move.

Alternate Methods

• Context Menu: Right-click → Cut / Paste

• Keyboard:

  • Cut: Ctrl + X
  • Paste: Ctrl + V

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Copy and Paste

• Copy allows you to duplicate text without removing it
• Copied text is stored on the Clipboard

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EXERCISE 3: Copy and Paste

Copy with Ribbon

1. Type:

You will want to copy me. One of me is all you need.

2. Select "You will want to copy me."
3. Click Home → Copy
4. Place the cursor after "One of me is all you need."
5. Press Space and click Home → Paste
6. Text now reads:

You will want to copy me. One of me is all you need. You will want to copy me.

Alternate Methods

• Context Menu: Right-click → Copy / Paste

• Keyboard:

  • Copy: Ctrl + C
  • Paste: Ctrl + V

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Use the Clipboard

• Stores up to 24 items
• Each new cut/copy moves to the top of the hierarchy
• Access Clipboard via Home → Clipboard Dialog Box Launcher
• Click an item to paste it into your document

Option	Description
Show Office Clipboard Automatically	Shows Clipboard when you copy items
Show Office Clipboard When Ctrl+C Pressed Twice	Shows Clipboard after double Ctrl+C
Collect Without Showing Office Clipboard	Copy without displaying the pane
Show Office Clipboard Icon on Taskbar	Displays Clipboard icon on taskbar
Show Status Near Taskbar When Copying	Shows number of items copied

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AutoText

• Stores frequently used text permanently for reuse

EXERCISE 5: Create AutoText

1. Type:

AutoText information is stored permanently.

2. Select the text
3. Click Insert → Quick Parts → Save Selection to Quick Part Gallery
4. In dialog box, type AT as name → Click OK
5. To reuse: type AT → press F3

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Spell Check

• Spelling errors: red wavy line
• Grammar errors: green wavy line
• Review → Spelling & Grammar or F7

EXERCISE 6: Use Spell Check

1. Type:

Open thr door for Mayrala. She is a teacher from the town of Ridgemont.

2. Select text → Review → Spelling & Grammar

3. Correct errors using suggestions:

   • "thr" → "the"
   • Ignore proper names like "Mayrala"

4. Click No when done

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Find and Replace

• Find: Locate words or phrases
• Replace: Swap with new text

EXERCISE 7: Find and Replace

1. Type:

Monica is from Easton. She lives on the east side of town. Her daughter attends Eastern High School.

2. Select text → Home → Find → Find
3. Search for "east" → click Find Next repeatedly
4. Replace "east" with "west" using Home → Replace
5. Result:

Monica is from Weston. She lives on the west side of town. Her daughter attends Eastern High School.

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Change Font Size

• Use Font Size dropdown, Grow Font, or Shrink Font

EXERCISE 8: Change Font Size

1. Type:

I can be any size you want me to be.

2. Select text → Home → Font Size dropdown → select 36
3. Alternate: Use Grow Font / Shrink Font

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Change Font

• Change the typeface for selected text

EXERCISE 9: Change Font

1. Type:

Changing fonts

2. Select text → Home → Font dropdown → select desired font
3. Alternate: Right-click → Mini Toolbar → select font

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Save Your File

• End of Lesson 3.
• See Lesson 2 for saving and closing Word

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